Audit Report

Audit Report Screen

This process will print all the audit records created by the associated manipulation runs and caters for date specification as well as reprinting. The user is also able to delete the audit file from within this process.

Figure 1

Clear Audit File – this button will delete ALL the Audit File records for the selected module.

Reprint records – if set to “Yes”, the report will be produced for all records in the selected date range whether previously printed or not.

Date selection – selecting “Single” will only allow entry of the “Date from” field. “Range” will allow entry of the “Date from” and “Date to” fields.  If “All” is selected, all the unprinted audit records will print in date and time sequence.

Should the user have set the “Audit report setting” in the Manipulation Control/Preferences (Section 2.4.2) to “Detail”, then the Audit report will have one of four different types of Operations or Actions:

U = Update

The record being replaced does not have the NEW code as part of the key and the OLD code is replaced by the NEW code. The NEW record key on the report will NOT appear as the key is the same for both OLD and NEW.

I = Insert

The record being replaced has the NEW code as part of the key which does NOT already exist in SYSPRO. This NEW record is inserted.

D = Delete

The record being replaced has the NEW code as part of the key which already exists in SYSPRO. There are NO fields to accumulate so the OLD record is deleted.

A = Accumulate

The record being replaced has the NEW code as part of the key which already exists in SYSPRO. Where possible, fields of the OLD record are accumulated into the NEW record.

Highlight Characters

The Audit Report will also display highlight characters making it easy to pick up specific types of messages:

!! – denotes warning messages

** – denotes fatal error messages

ii – denotes information messages

It is advisable to run this report as Landscape, as Portrait may truncate some of the information